Enrollment Paperwork and Required Forms

STEP 1: Complete the Family Enrollment Form, which has several parts.

The Family Enrollment Form provides the contact information for the family and anyone authorized to participate in discussons about the student's academic plan and records. It also is the tool used to set up tuition payments if needed.

Page 1: General Information - Custodial Family
The parent / adult information detailed on the Family Application must pertain to the persons(s) assuming responsibility for the education of the student(s) that will be enolled in Families of Faith. If a person is not the biological parent of the child, the relationship to the child must be indicated. Non-custodial parents (in most cases) have the right to view report cards, achievement test scores and transcripts. Non-custodial parents are to be listed on the student application unless their parental rights have been negatively adjudicated.

Page 2 Primary Family Contact:
Type contact information on the fillable pdf, or print neatly. (Please and Thank You)
The first email listed should be for the parent or guardian that will be working with the student most of the time.
The emergency contact is required for students who attend the Campus Program or any Blended Classes.
Read and Sign the Acknowledgement and Release. When a family has enrolled a child in Families of Faith, the following requirements are necessary to remain in good standing with the school and its policies:

Parental Requirements
1) Submit daily attendance records, and grade submission in the provided Student Management System if enrolled in the Home-Based Program (180 days)
2) Provide on the Student Enrollment Form an accurate reflection of the materials and curriculum used,
3) Notify the school of changes in course material, or method of instruction,
4) Have the child participate in the annual testing/evaluation program as prescribed and administered by the school,
5) Immediately notify the school of intent to transfer mid-year, and turn in all required grades and attendance,
6) Faithfully comply with all school policies and procedures, and
7) Pay all fees according to prescribed deadlines.

Page 3: Student Tuition
*List all students that are being enrolled, beginning with the highest grade student and progressing to the lowest grade. If the grade is unknown, or may be multiple years, it is appropriate to place a question mark, or both grades as in 7/8 for a student finishing some 7th grade level work, and starting some 8th grade level.
*It is important to list the full legal name of the student on this portion of the application so it can be matched to the correct student. (We have no problem referring to him as Billy, but, if the birth certificate says William Wadsworth Winston, Jr., his official school records must use William on his transcript, etc. *Most students are Full-Time if FOFCAI is serving as the Guidance Office, and Part-Time School for Dual Enrollment or Sports, choose Flex. *Mark the fee(s) that apply, based on the Program selected and number of students enrolled.

Page 4: Choose the Payment Option
*The top box indicates the full charges for the year, and the amount you enclose as payment.
*If full payment is made, no credit/debit information is required.
*The student tuition may be divided into monthly or quarterly payments. (Monthly is the most common.)
*Payments can be by scheduled debit using the debit card information provided or by PayPal Invoice that is sent to the payer on the scheduled payment date.
*The top box is for scheduling the day of the month, and amount of the payments.
*The second box is for those who choose regular monthly debits to provide the debit card information
*The third box is for those that choose to have PayPal invoices emailed to them that they must click on to complete the payment.

STEP 2 Complete a Student Enrollment Form for each student to be enrolled.

Students Enrolling in FOFCAI: Applications for students being enrolled for the first time must include the following: (If transfering from another school, the sending school should send the items on this list. FOFCAI will request recoreds however if the required item(s) are not received within thirty day after the first day of class, the parents are required to provide that item.)
1) Birth Certificate: Original or legible copy permitted
2) Valid Immunization Record: (For Florida studnets the required form is the Florida Health Department Form DH680 for student that receive immunizations or DH681 for those that have chosen to be exempt.) DH680 forms must have the approprate code for the grade the studnet is entering.
      a) Code one for Students in K-6
      a) Code two for Students that are not up-to-date. Code 3 form will have an exzpiration date for the studnet to return to the doctor for the next required immunization. (This updated form needs to be forwared to the school registrars office once updated.)
      a) Code three for Students that have a medical exception for cause (no updates required)
      a) Code eight for Students in 7-12
3) If this is the student’s first enrollment in a Florida public or private school, a School Entrance Physical is required. (Your doctor will have form DH3040 or a Sports Physical is also acceptable.)
4) For student entering grade six or after a second physical is required or a seperate Scoliosis screening.
5) For students other than kindergarten, documentation of previous school or academic progress is required.
      a) Most recent report card for students entering 1-9 grades.
      b) Certified High School Transcript for students entering 10-12 grades or with any earned credits.
      c) Test Score Reports, if available.
      d) Homeschooling Documentation: If you have been homeschooling, provide documentation for the past three years.

Page 1: Permanent Student Information (Top gray box)
Legal Name: It is very important that we have the student’s complete name. If you gave them a middle name at birth, we need it now. (It’s hard to fix transcripts, diplomas, and scholarships that have been processed incorrectly because we have not been given correct legal names. Frustrating, too.) The name must match the birth certificate unless you provide court documents proving a legal name change.
Date of Birth: Date of birth as listed on birth certificate
Place of Birth: City, State and Country, Race: It is a Florida requirement that we ask, although it is never reported to anyone, and federal law forbids anyone to force you to answer.
Male/Female: It is amazing how often this is left blank, and some names are not gender specific.
Social Security Number: Is needed for High School Students only. (Colleges, Scholarships, etc.) If your student is not in high school, it's okay to leave this blank.
Grade Entering: If the student is between grades, it's okay to list two grades in this space, i.e., 7/8 for a student who has some work to complete from the seventh grade, but will be working on 8th grade as the year progresses.
Date Enrolled: This is when you first started with Families of Faith. For some families it may be hard to remember because it was so long ago. Just be as accurate as you can. If you are new to Families of Faith, it is the date you fill out the original paperwork.
Last School Attended: If your student has ever been enrolled in a public or private school, list that school. (We have the address for most local schools, but, if it's a school out of Polk County, we will need you to find an address for us.)

Non-Custodial Parent Information (Bottom Box of Page One)

Leave blank if it does not apply. 

All biological parents who have legal standing to view student records and are not listed on the Family Registration Form must be listed. Families of Faith Christian Academy International is the “custodian of the records” and does not contact the parents listed on this part of the application. However, unless the courts have ruled otherwise, if a parent listed on the student’s birth certificate asks to see a report card or test, we are legally obligated to produce said reports. Once a student reaches the age of eighteen, his/her records become their property and will only be shared with their permission.

Page 2: Courses Planned
This is where the communication between the parent and the school is most critical. If we are to properly document and certify the courses and credits your student has earned, we must know what material is being covered.

The far left column begins with the four required subject areas, English, Math, Science and Social Studies or History. We ask that you tell us who the primary instructor is in each area. In most cases the primary instructor is Mom, but it may be the Florida Virtual School (FLVS) for English, and Classflix for math, the Plant City Co-op for Physical Science and Dad for history.

For each course the following information is required:
1) Publisher
2) Grade level of the books being used, (a 9th grader will often use level 10 history from Alpha Omega because it is the World History credit that Florida requires, as opposed to the level 9, which is World Geography, which is not a graduation requirement.)
3) The title of the book or books should be listed, especially when it is not from a standard publisher such as those listed below.
4) Material list: Some publishers use a standard format in the division of their material. School of Tomorrow (SOT), Alpha Omega (AO), Switched-on-Schoolhouse (SOS), Saxon Math (SA), Apologia Science (AP) are examples. For all other publishers (including A-Beka, Bob Jones, Christian Liberty, etc.), the parent must provide a detailed list of: Chapters in the text, number of quizzes and when they are scheduled, the number of tests and what type (all the same, quarterly, semesterly, final ,etc.,) so FFCA can provide a proper grade sheet.

Let the daily school work begin!